An exhibitor emergency kit should be small enough to keep under the stand but useful enough to solve the minor failures that otherwise consume time. Check venue rules before bringing electrical or fixing equipment.
Fixing and display
- Removable tape appropriate for permitted surfaces
- Cable ties and hook-and-loop straps
- Scissors
- Small clips
- Cleaning cloth and screen wipes
- Spare labels and marker pens
Technology
- Phone charging cables
- Power banks
- Presentation adapters you actually use
- Spare USB-C / HDMI cable where relevant
- Offline copy of slides, product PDFs and demo media
Paper backup
- Printed contact / QR sign
- Lead capture sheets
- Staff rota and organiser contact details
- Small quantity of key product sheets
Personal and team comfort
- Water
- Basic stationery
- Approved cleaning supplies
- Any personal items the team routinely needs during long event days
Avoid the “bring everything” trap. The kit should solve predictable small problems, not become another heavy box that nobody can find anything in. Review it after each event and remove items that never get used.
Keep critical venue contacts separately
The emergency kit cannot solve venue power, rigging, security or organiser problems. Keep the organiser's operational contact details and any service-desk information accessible to the stand lead.
COMPLETE PACK · £9.99 ONCE
Turn one set of event details into the paperwork your team needs
ExhibitorPack creates your booth sign, QR sign, product sheets, staff rota, packing list, lead sheets and event checklist together. Preview the full pack before paying.
Build my ExhibitorPack